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Managing A Better Inventory Process

Asset management and inventory

Many companies are struggling to manage their workplace assets. After a full year of restrictions due to COVID-19, many companies are looking at what the corporate workplace needs to look like. For the past decade, densification of the office environment was the key strategy in getting as many people as possible into the office. There were many reasons for this, collaboration, community, and probably the most obvious cost.

In the past year, we have seen attempts by many companies to “de-densifying” the office environment. Largely due to social distancing requirements. Many organizations would like to provide some type of office space, as they anticipate some of their employees returning to the workplace. One consistent issue we have seen is what to do with assets that no longer fit the old norm of a densified workplace.

Many organizations build out their space in the past few years with newer furniture and fixtures. Largely due to the supercharged economy. Now, with fewer employees expected to return, what do these companies do with furniture they no longer need. Some are reconfiguring their space and storing these assets offsite. Hoping to one day re-install or redeploy them elsewhere. Others are simply liquidating them via auction, charitable contribution, recycling, or disposal.

Whether storing, with plans to reuse or redeploy, or liquidating their assets organizations are challenged to identify exactly what they have, where it is, and what they can do with it. One of the biggest issues is the need for a good inventory. Which usually needs to be done onsite. Our company works with some of the largest real estate firms in the world, most of which manage their client’s space and their assets. Some have reported to us a need to better capture an organization’s assets, but they cannot find an effortless way of doing this. Travel budgets have been cut; headcount reduced and access limited to the space they need to see.

In looking at these challenges, we at PFG started thinking about solutions. We already had a network of FF&E (furniture, fixtures, and equipment) experts in nearly every city across North America, a technology that lends itself to being FF&E agnostic in collecting data, and nearly everyone in business has a phone, tablet, or PC at their disposal. So, we set out to unify these elements in search of a solution.

What we found was a way to communicate through our solution from a job site in real-time to a project manager, or client in a remote location. No longer did a real estate firm’s project manager, or client need to be physically present for us to get an accurate inventory. By using available SAAS tools we were able to “connect” our onsite team to a remote client and provide them our work product in real-time. If they saw something that was an issue, they could comment on it and the change would be made in the field and not days later after they received their data. This eliminated trips back to the workplace and took a process that was typically a 5-to-6-day event and compressed it into two days. With more accurate results and cleaner inventories.

We like to call our solution “Remote Control” because it is just that, a way for our client to control remotely our efforts in the field. To find out more on how we can help your organization manage its assets, reach out to us at and we can set up a brief demonstration. We promise not to waste your time.

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